Every summer program worth knowing. One workspace to run the whole search.
Browse a curated catalog of vetted summer programs, build a shortlist for each student with the reasoning attached, and send families a plan under your own branding — without a spreadsheet in sight.
Three steps, start to sent.
The workflow follows how counselors already work — the roster comes first, the programs come to the student, and the output is something a family can actually read.
Build your roster
Add students one at a time or import your whole caseload from a CSV. Grades, GPA, intended majors, budget, and geography live in one profile.
Match and shortlist
Narrow the catalog by category, subject, grade, session month, format, location, or cost — or let AI rank the catalog against a single student.
Share the plan
Send families a branded email, hand them a printed PDF, or export a CSV. Your notes on why each program fits travel with it.
A workspace, not a directory.
A catalog worth trusting
Programs carry structured facets, signal tiers, and recurring application deadlines — not a scraped link dump. Editorial fields stay blank rather than guessed.
Roster and shortlists
A shortlist per student with your private counselor notes, plus a dashboard that surfaces thin shortlists, missing notes, and deadlines inside 30 days.
Collections and sharing
Build a reusable collection once — "rising juniors, bio, under $2k" — then apply it to any student. Share by email, CSV, or print.
Built for institutes
Institute admins oversee every counselor’s roster, reassign students when staff change, lock email branding, and pool credits across seats.
Ranked against one student, with the reasoning.
Point the matcher at a student and it scores the catalog on grade eligibility, subject fit, selectivity against GPA, affordability against budget, and format and location preferences — then returns the strongest matches with one sentence per program you can paste straight into a shortlist note.
Runs are credit-metered: one credit per model run, and re-opening a result you already generated is free. You always see the balance before you spend it.
The matcher ranks what is in the catalog against what you recorded about a student. It does not know the student the way you do, and it is not an admissions prediction. Treat every result as a shortlist to edit, not a verdict.
Student records are the most sensitive thing here.
You are putting minors’ academic records into a tool. These are the four things that matter most about how they are handled.
Every read and write passes through PostgreSQL row-level security. A counselor’s students are visible to that counselor and to their institute admin — nobody else, including other counselors at the same institute.
Program notes and tags are owner-only. An institute admin can see which students a counselor is working with; they never see that counselor’s private program annotations.
No data brokers, no ad networks, and no third-party analytics attached to student records. Student names and contact details are never used for marketing.
A recommendation run sends only an anonymized academic profile — grade, GPA, intended majors, activities, budget, geography, and format preference. No names, no email addresses, no contact details. Every run is logged and credit-metered.
SummerTrack is a counselor workspace, not a compliance product. Your school or district remains the controller of its student records. See our Privacy policy and Data protection notes for retention periods, subprocessors, and how to request an export or deletion.
Curated on purpose.
Most summer program lists are either a paid directory or a scrape. This catalog is maintained: programs are entered against a fixed schema, verification dates are tracked, and editorial fields are left blank rather than filled with a guess. When a deadline moves, the record moves.